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Employer letters

Employer letters that get a response.

When the employment ends, what you're owed depends on your state — sometimes statute, sometimes contract. These letters cite the specific statute (CA Lab. Code § 227.3 + § 2802 are the most powerful) or the employer's own written policy where state law doesn't reach.

PTO / Vacation Payout Demand on Separation (Free Template + State Tiers)

Your job ended. You had accrued PTO on the books. Whether you're owed it depends entirely on your state. This letter cites the specific statute (or the specific company policy) and demands the payout.

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Expense Reimbursement Demand Letter to Employer (Cal. Lab. Code § 2802 + State Tiers)

Your employer made you buy your own laptop, drive your own car to client sites, or eat the cost of a hotel they told you to book. In California, Illinois, Massachusetts, Montana, New Hampshire, North Dakota, and DC, that's an enforceable statutory claim with attorney's fees.

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Right to Use Paid Sick Leave Letter to Employer (Free Template + State Tiers)

There is no federal paid-sick-leave law — this is decided state by state. If you live in a state with a paid-sick-leave statute, you have a legal right to USE your accrued sick time and to not be punished for it. This letter cites your state's statute (or your employer's own policy) and puts the demand in writing. Honest caveat built in: unlike vacation, sick leave generally does NOT have to be paid out when you leave.

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Final Paycheck Demand Letter After Quitting or Being Fired (Free Template + State Deadlines)

Your job ended and the final paycheck never came — or came late, or came short. Most states set a hard deadline for that last check, and the deadline is often different depending on whether you quit or were fired. This letter cites your state's exact deadline and the penalty that stacks up when the employer blows it.

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Meal & Rest Break Premium Pay Demand Letter (Cal. Lab. Code § 226.7 + State Tiers)

Here is the hard truth up front: federal law (the FLSA) does NOT require your employer to give you any meal or rest break at all. Break rights are a STATE matter, and only a minority of states create them. But if you work in California, Oregon, Washington, Nevada, Colorado, or Illinois (among a few others), missed, late, or interrupted breaks can owe you real money — in California, a full extra hour of pay per day. This letter cites the specific statute for your state and demands the premium.

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Personnel File & Payroll Records Access Request (Cal. Lab. Code § 1198.5 + State Tiers)

You want to see what's actually in your personnel file — the write-ups, the reviews, the documents you signed — or you need your pay records. About 20 states give employees a real right to inspect and copy these, often within a fixed deadline. This letter invokes your state's statute (or asks anyway, the right way, where there isn't one).

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Unpaid Commission Demand Letter to Employer (Free Template + State Sales-Rep Statutes)

You closed the sale; they're sitting on the commission — maybe because you've since left. Whether and when a commission is "earned" turns on your contract and your state, and a handful of states attach double or treble damages to a late one. This letter cites the specific statute and demands payment.

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Unpaid Minimum Wage Demand Letter — FLSA § 206 Free Template + State Tiers

Your paycheck worked out to less than minimum wage — because they didn't pay for time you actually worked, deducted for a uniform or register shortage, or shorted your final hours. Federal law sets a floor (29 U.S.C. § 206), and most states set a higher one. This letter does the math, cites the exact statute and rate, and demands the difference plus liquidated damages.

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Unpaid Overtime Demand Letter to Employer (FLSA 29 U.S.C. § 207 + State OT Tiers)

You worked the hours. They paid straight time, or salaried you out of overtime, or called you 'exempt' when you aren't. Federal law (the FLSA) guarantees time-and-a-half over 40 hours a week, and several states pay overtime by the day. This letter cites the exact statute, calculates what you're owed, and demands it — before you ever need a lawyer.

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Wage Statement (Pay Stub) Violation Demand Letter (Cal. Lab. Code § 226 + State Tiers)

Your pay stub is missing required information — hours worked, the rates behind the math, your employer's legal name, or the deductions. In a handful of states that's a statutory violation with real penalties and attorney's fees. This letter demands compliant itemized wage statements and the penalties the law already provides.

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